Last updated: Aug 12, 2025, 01:09 PM UTC

HireBest AI Security & Privacy Framework

Document Version: 1.0
Date: August 12, 2025
Classification: Client Confidential

Executive Summary

This document outlines the comprehensive security and privacy measures for the HireBest AI Consultant proof of concept, ensuring enterprise-grade protection of proprietary consulting methodologies and client data.

Infrastructure Security

Hosting Environment

  • Location: Private US-based server (Sliplane infrastructure)
  • Isolation: Dedicated environment for HireBest
  • Access Control: Multi-factor authentication required
  • Network Security: VPN-only access for administration
  • Monitoring: 24/7 security event logging

AWS Bedrock Configuration

Security Layer          Configuration
─────────────          ─────────────
Model Isolation        Private endpoint deployment
Data Residency         US-East-1 (Virginia) only  
Encryption at Rest     AES-256-GCM
Encryption in Transit  TLS 1.3 minimum
Access Logging         CloudTrail enabled

Data Protection Measures

Data Classification

Data Type Classification Protection Level
Onboarding Materials Proprietary High
Client Project Data Confidential Critical
Interview Transcripts Sensitive High
Consultant Reports Proprietary Critical
AI Training Data Proprietary Critical

Encryption Standards

  • Storage: AES-256-GCM encryption for all data at rest
  • Transmission: TLS 1.3 for all data in transit
  • Key Management: AWS KMS with automatic rotation
  • Backup Encryption: Separate encryption keys for backups

Privacy Compliance

Data Handling Procedures

  1. Collection

    • Minimal data collection principle
    • Explicit consent for all data usage
    • Clear data retention policies

  2. Processing

    • Data processed only within US boundaries
    • No third-party data sharing
    • Audit logs for all access

  3. Storage

    • Time-limited retention (90 days for POC)
    • Secure deletion procedures
    • No persistent storage in LLM

  4. Access

    • Role-based access control (RBAC)
    • Principle of least privilege
    • Regular access reviews

Regulatory Alignment

  • GDPR: Data minimization and purpose limitation
  • CCPA: California privacy rights respected
  • HIPAA: Healthcare data handling procedures ready
  • SOX: Audit trail maintenance for financial data

AI-Specific Security

Model Security

Threat                  Mitigation
──────                  ──────────
Prompt Injection        Input validation & sanitization
Data Leakage           Isolated model instances
Model Extraction       Rate limiting & monitoring
Adversarial Inputs     Input anomaly detection
Training Data Poison    Validated training datasets

Prompt Protection

  • Proprietary prompts encrypted at rest
  • Version control for all prompt modifications
  • Access logs for prompt usage
  • Intellectual property protection measures

Access Control Framework

Authentication

  • Primary: SSO integration available
  • Backup: Multi-factor authentication (MFA)
  • Session Management: 30-minute timeout
  • Password Policy: 16+ characters, complexity requirements

Authorization Matrix

Role Document Upload Prompt Engineering Report Generation Admin Functions
Admin
Consultant ✗ ✗
Viewer ✗ ✗ ✗

Security Monitoring

Continuous Monitoring

  • Real-time threat detection
  • Anomaly detection for unusual access patterns
  • Automated alerting for security events
  • Weekly security reports

Audit Logging

{
  "event_type": "document_upload",
  "timestamp": "2025-08-12T10:30:00Z",
  "user": "mike@hirebest.com",
  "ip_address": "203.0.113.42",
  "document": "onboarding_deck_v3.pdf",
  "action": "upload_success",
  "hash": "sha256:7d865e959b2466918c9863afca942d0f"
}

Third-Party Dependencies

Service Providers

Provider Service Security Certification
AWS Infrastructure SOC 2, ISO 27001, HIPAA
Sliplane Hosting European GDPR-compliant (Hetzner)
Anthropic Claude API (if needed) SOC 2 Type II

Supply Chain Security

  • Regular security assessments of providers
  • Contractual security requirements
  • Incident notification agreements

Questions & Concerns

For security-related questions or to request additional documentation:

Security Contact: security@knowcode.co
Response Time: Within 24 hours
Emergency: Available via phone for critical issues

This security framework ensures HireBest's proprietary methodologies and client data receive enterprise-grade protection throughout the proof of concept phase.