HireBest AI Phase 1 Implementation Timeline
Project Duration: 2 Weeks
Start Date: TBD upon approval
Daily Standup: 10:00 AM EST with Mike
Week 1: Discovery & Infrastructure Setup
Day 1 (Monday) - Project Kickoff
Morning (4 hours)
- Kickoff meeting with Mike (2 hours)
- Receive onboarding deck and training materials
- Access credentials setup
- Initial requirements validation
Afternoon (4 hours)
- Sliplane server provisioning
- AWS Bedrock account setup
- Security configuration baseline
- Initial documentation review
Deliverable: Infrastructure checklist completed
Day 2 (Tuesday) - LLM Platform Discovery
Morning (4 hours)
- AWS Bedrock or alternative LLM setup
- Model selection evaluation (Claude, Bedrock models, etc.)
- Initial prompt testing
- Performance benchmarking
Afternoon (4 hours)
- Security configuration (SSH access for Sliplane)
- Cost optimization settings
- API integration setup
- Logging and monitoring setup
Mike Sync: 30-minute check-in on Bedrock findings
Day 3 (Wednesday) - Document Ingestion System
Morning (4 hours)
- Web upload interface development
- Document processing pipeline
- File validation and security scanning
- Storage encryption implementation
Afternoon (4 hours)
- Test upload with sample documents
- Onboarding deck ingestion
- Initial prompt extraction from Bubble app
- Data structure mapping
Deliverable: Upload system operational
Day 4 (Thursday) - Example Data Preparation
Morning (4 hours)
- Process first project dataset
- Extract interview transcriptions
- Parse consultant reports
- Structure example corpus for prompts
Afternoon (4 hours)
- Process second project dataset
- Identify pattern templates
- Create evaluation metrics
- Mike review session (1 hour)
Mike Sync: Review example data quality
Day 5 (Friday) - Initial AI Development
Morning (4 hours)
- Configure prompt templates
- Initial prompt engineering
- Import and adapt Bubble app prompts
- First output generation
Afternoon (4 hours)
- Analyze initial results
- Identify gaps and issues
- Refine prompts
- Document Week 1 progress
Week 1 Deliverable: Infrastructure complete, initial prompt development started
Week 2: Prompt Engineering & Validation
Day 6 (Monday) - Consultant Behavior Development
Morning (4 hours)
- Mike workshop: "How consultants think" (2 hours)
- Refine AI reasoning patterns
- Adjust output formatting
- Enhance analysis depth
Afternoon (4 hours)
- Implement feedback from morning session
- Generate test reports
- Side-by-side comparison prep
- Quality metrics evaluation
Mike Sync: Deep dive on consultant methodology
Day 7 (Tuesday) - Report Quality Refinement
Morning (4 hours)
- Generate reports for Project 1
- Compare with human consultant output
- Document variance analysis
- Identify improvement areas
Afternoon (4 hours)
- Prompt refinement based on variance analysis
- Generate reports for Project 2
- Quality score calculation
- Mike review session (1 hour)
Deliverable: First comparative analysis complete
Day 8 (Wednesday) - Theme Extraction
Morning (4 hours)
- Pattern recognition across projects
- Common themes identification
- Healthcare vs other industries analysis
- Recommendation clustering
Afternoon (4 hours)
- Generate theme report
- Create question bank for interviews
- Industry-specific insights
- Executive profiling foundation
Mike Sync: Review extracted patterns
Day 9 (Thursday) - Final Validation
Morning (4 hours)
- Generate reports for Project 3
- Final quality assessment
- Success criteria validation
- Mike approval session (2 hours)
Afternoon (4 hours)
- Security documentation finalization
- Privacy framework completion
- Compliance checklist
- Risk assessment documentation
Deliverable: All POC outputs ready for review
Day 10 (Friday) - Delivery & Phase 2 Planning
Morning (4 hours)
- Final presentation preparation
- Executive demo setup
- Results compilation
- Success metrics documentation
Afternoon (4 hours)
- Final presentation to HireBest team (2 hours)
- Phase 2 roadmap discussion
- Knowledge transfer
- Project closure
Final Deliverable: Complete POC with all documentation
Daily Communication Plan
Morning Standup (10:00 AM EST)
- Yesterday's progress
- Today's objectives
- Blockers or questions
- Mike's input needed
End-of-Day Summary (5:00 PM EST)
- Completed tasks
- Key findings
- Tomorrow's plan
- Documents to review
Risk Mitigation Checkpoints
Day 2
Risk: Bedrock doesn't meet requirements
Mitigation: Have Claude API as backup option
Day 5
Risk: Training data insufficient
Mitigation: Request additional project samples
Day 7
Risk: Report quality below 80%
Mitigation: Extended tuning session with Mike
Day 9
Risk: Security concerns identified
Mitigation: Immediate remediation before final delivery
Success Milestones
- Day 3: Document upload system working
- Day 5: First AI-generated output
- Day 7: 80%+ quality match achieved
- Day 8: Themes successfully extracted
- Day 9: Security documentation approved
- Day 10: POC accepted by HireBest
Resource Requirements
From HireBest
- Mike: 8-10 hours total across 2 weeks
- Training materials: Day 1
- Project samples: Days 1-4
- Feedback sessions: Days 4, 6, 7, 9
From Knowcode
- Lead Developer: Full-time (80 hours)
- Security Architect: Days 1, 9 (8 hours)
- Project Manager: Daily coordination (10 hours)
This timeline ensures systematic progress with regular Mike involvement, clear daily objectives, and multiple validation checkpoints to ensure success.